How Unified Communications Improve School District Budget

Rear view of lager group of people at a computer class. Teacher is teaching in the background.
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Allocating the resources within school budgets requires a careful balancing of prudent resource management against optimizing student success. Fortunately, like a business, a school district can benefit when it follows tried-and-true budget management strategies to manage its money, such as cutting costs and improving productivity. Investment in unified communications as a service (UCaaS) offers every school district the opportunity to achieve both of those business goals through engagement with a single asset.

A myriad of school communications needs

Keeping school staff, students, parents, and the greater community connected is vital to every school district, even though most of those school participants are on the move much of the time. Consequently, comprehensive and reliable communications systems are critical to ensuring that the day-to-day business of the school district and each school within it gets done in a timely fashion.

Perhaps even more importantly, a school district’s communications system must also operate flawlessly when challenges arise in the halls or in the community. Teachers, parents, students, and other community members need almost instant notification when circumstances interfere with planned activities or, worse when disasters occur. Consequently, more school districts are recognizing that access to, and investment in, a reliable communications tool is a critical element of the school environment and, therefore, a valid and valuable asset in which to invest.

Designed to facilitate education

Today’s UCaaS solutions provide schools with the same benefits they offer other businesses:

  • Increased productivity – UCaaS incorporates a spectrum of digital tools, each of which is designed to facilitate a separate type of communication while operating in and sharing data with the greater communications system as a whole. Consequently, a unified system eliminates the numerous devices currently needed to accommodate all available communications methods while also enhancing the productive capacity of the digital option.For example, workers can email, text, or phone colleagues and receive responses in the technology format best available to the recipient. Voice messages are converted to text so they can be read rather than heard. And the services are available on mobile devices, so teachers and staff can safely leave their desks knowing they can still effectively communicate anyone in the school community.
  • More reliable communications channels – Because UCaaS is cloud-based, it is more reliable than traditional communications tools like telephones or fax machines. Cloud-based communications come with “redundancy” protections, automatic backup solutions that become available when the main system experiences a failure. Ergo, with a redundant safety fallback to rely on, schools and their staff should never experience the downtimes that can occur when traditional phone systems fail.
  • Reduction and optimization of operating costs – Perhaps the most attractive element of UCaaS to both the school district and its public funders is its cost-reducing capacity. Rather than purchasing and maintaining a wide variety of communications tools, a school district need only invest in one – the unified system – to receive all the benefits of all those systems rolled into a single, scalable package. Not only will the district save money, it will also experience optimized communications across all of its functions and facilities.

Investing in UCaaS can help school districts manage their budgets prudently and efficiently.

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